Prepare your presentation for a virtual meeting
Prepare and test your environment
- You need good internet connection
- Prepare a bright room, light source from front (no window or light source behind you!)
- Clean background, not too much distraction but also not a blank wall
- Camera on eye-level (if you have a laptop or camera on top of screen, lift them with books or boxes)
- Dress appropriately (business casual, depending on listeners, avoid patterns, as they have a flicker-effect on screen)
Prepare your presentation
Format: Inform yourself which kind of slide format is needed for the meeting (usually 16:9, or 4:3)
Time management: prepare your talk at least 5 min less than your allotted time
Your Power point presentation: Prepare an easy-to-follow PowerPoint Presentation:
- Less slides are better. The first slide should introduce your topic and yourself (sometimes a conflict of interest might be appropriate). The last slide contains a “Thank you” and your contact details if you like.
- Ideal: 5-7 lines per slide and 7 word per line.
- Choose a single sans serif font size 20‐point and up
- Increase the spacing between lines to enhance
- Make sure to add pictures and graphs that illustrate your key points and stories.
- Colors: the best color for backgrounds is blue, black, and white
- Use contrast: for text, white and light grey are good with dark backgrounds, and black or blue text for white backgrounds.
- Avoid red and green because they are difficult for the colorblind
- Keep graphics simple. Keeping your graphics simple will increase the likelihood that any graphics or animations applied will run smoothly.
Structure your presentation:
- Begin with a compelling opening (for example a great anecdote) and end with a strong closing that includes a summary of your talk.
- Include cases to illustrate your key points (the audience pays more attention if you tell stories)
Practice: In the virtual setting eye contact is very important! Prepare your talk a few times to remember where you can talk to the audience (your camera) without looking at the slides
- be ready and waiting to start (don not come too late to your own talk)-
- close other windows such as email, to avoid unforeseen text messages in your shared screen.
- open just those windows, where you have your presentation documents ready (also if you have a separate video to share, or a second document).
Finally: Don’t just read -> Present
We would like to share with you some youtube videos with valuable information and important points to consider when preparing a virtual presentation:
Short advice on how to deliver virtual (webinar, video conference and teleconference) presentations and meetings.
(02:34min) by Matt Abrahams
1) Think about your environment
2) Stand up
4) Dress to impress
5) Think about your supporting material (slides)
(05:50min) by Rachel Willis
1) Don’t be stiff & robotic
2) Make eye contact
3) Keep it short and sweet
4) Do a Dry Run
5) Engage the audience
(06:45min) by Dana Brownlee (Forbes)
1) prepare your background (no distraction, but clean)
2) “pause and breath”- appear calm
3) look directly into the camera (opposite to F2F presentation, do not look around) and practice
(02:37min) by Allison Shapira from Global public
Short advice on how to pre-record your presentation including narration to be saved as one file using Microsoft powerpoint.
(1:43min) by microsoft
Short tutorial on how to pre-record your presentation in a zoom setting. You can chose to include a video of yourself, or only audio. You need to have a zoom account for this recording.
(5:54min) by IDEAL Ulowa