Guidelines & FAQs
Log in to your MyEAN user account. Make sure all your contact information is up to date to ensure that you receive relevant notifications. Click on the tab "Abstracts" in the navigation bar. Begin submission by clicking the blue button "Submit Abstract".
Complete 6 steps to submit your abstract:
- Select event "Congress 2022"
- Fill in all mandatory sections of your abstract text
- Add maximum of 3 images, graphs, or tables if needed. Add captions and assign each to the relevant section.
- Add authors. Select the presenting author, bearing in mind that one presenting author can have a maximum of 3 speaking roles at the congress. Enter the email address of the presenting author. Double check the author block that all authors and their affiliations are fully correct.
- Confirm. Only abstracts whose presenting authors are active EAN Resident and Research Members qualify for bursary and tournament participation.
- Submit your abstract. Alternatively, save your abstract as a draft to edit and submit at a later point.
All abstracts must be submitted and presented in English (United Kingdom). Use UK spelling and proofread your abstract.
No, abstracts must contain new and original information, not published elsewhere prior to 25 June 2022.
A presenter can present a maximum of 3 abstracts at the congress. This cross check is only possible if the presenting author has an active MyEAN User Account. To allow for the most efficient check, and to reduce any delay in communication, the submitter is responsible for ensuring that the indicated presenter is a MyEAN User Account holder. The submission system analyses the presenting authors of all abstracts submitted, in review, or accepted. Select a different presenting author.
Submitted abstracts can no longer be edited. Until the submission deadline, you can withdraw the submitted abstract and submit a new abstract. When creating an abstract, you have the option to save it as a draft to edit and submit at a later point. Only submit an abstract if you are certain that the information entered is accurate and complete.
Your abstract text cannot exceed 250 words in total and 1500 characters per section.
Abstract titles may contain a maximum of 25 words and 120 characters.
Tables can only be inserted as graphic files (file type: PNG or JPG) in the third step of the abstract submission process. If you wish to add a table later, save your abstract as a draft at the end of the submission process and add images by clicking on the blue button "Edit Abstract" and proceed to the last step for submission.
You can upload up to 3 images. For each uploaded file, the caption and section fields are mandatory. The maximum size of all figures/tables is 10MB. The file format needs to be PNG or JPG. Images do not affect word count. Images cannot be used to add additional text to the abstract body.
Yes, check your email account for your abstract confirmation email, which includes abstract ID and further details. In all correspondence with the EAN Head Office, indicate the abstract ID to easily identify your submission.
Check that you have indeed submitted your abstract. Status should say "Submitted" and a submission time stamp is visible when you click on your abstract. Note that there may be a delay in receiving your abstract confirmation email depending on several factors. If you have not received your submission confirmation email within 24 hours, email abstracts(at)ean.org to confirm your abstract has in fact been submitted in the system. To reduce risk of error and to help identify your abstract, include all relevant information in your message (submitter’s email, abstract title, abstract ID).
At the final step of submission, you have the option to save the abstract as a "Draft". At any point prior to the submission deadline, you can edit and submit your abstract.
Only abstracts whose presenting authors are EAN Resident and Research Members qualify for bursary applications. The bursary tick box is only selectable when the selected presenting author is both an EAN RRFS Member and a MyEAN User Account holder. It is also possible for RRFS members from Algeria, Egypt, Jordan, Lebanon, Libya, Mauritania, Morocco, Nepal, Palestine, Syria, and Tunisia as well as from sub-Saharan countries belonging to the HINARI Group A and B list of countries as established by WHO to apply for bursaries. To apply, simply click the bursary. If the presenting author of an abstract is not a MyEAN User Account holder or not an active EAN RRFS member, the submitter will find the bursary checkbox automatically greyed out in the abstract submission system. For more information, click here
Only abstracts whose presenting authors are EAN Resident and Research Members qualify for tournament applications. The tournament tick boxes are only selectable when the selected presenting author is both an EAN RRFS Member and a MyEAN User Account holder. This applies for both clinical and basic tournaments. The presenting author must also be the first author of the abstract submitted. If this is not the case, the abstract is disqualified from participation prior to selection. To apply, click the appropriate tick box during the online abstract submission process. For more information click here
You will receive a confirmation that your abstract after submission of the abstract which includes your abstract ID. Confirmation on acceptance/rejection including the abstract ID and presentation type as well as acceptance of bursary/tournament application will be sent before the early registration deadline. For registration deadlines, click here
First check if your work is selected for oral, ePresentation, ePoster, or ePoster Virtual at the congress. Then you can begin preparing your presentation according to its presentation type. Presenting authors of all accepted abstracts are obliged to register for the congress. Once an abstract is accepted, the presenting author must register for the congress. Only in cases where no abstract co-authors are able to come to the congress may another presenter be indicated. For any such case, inform the EAN Congress Department at abstracts(at)ean.org as soon as possible. If a presenting author does not register for the congress or does not attend the session for which the abstract has been scheduled, a penalty may incur, prohibiting the author from presenting papers at future EAN Congresses.
The Programme Committee holds the final decision on the presentation type. If you do not want to present your work as a poster, please contact the EAN Congress Department at abstracts(at)ean.org immediately and withdraw your presentation.
General Queries: headoffice(at)ean.org
EAN 2022: Guidelines for Abstract Submission
- Abstracts must be submitted via an active MyEAN profile. Abstracts submitted via fax or email will not be accepted.
- Affiliations of all co-authors must be stated. By completing abstract submission, submitters give full consent on behalf of all co-authors to provide their data.
- Abstracts must be submitted and presented in English (UK). Proofread your abstract before submission.
- Abstracts must contain new and original information, not published elsewhere prior to 24 June 2022, 18:30 CEST. See Embargo Policy.
- Abstracts must be structured under the given headings:
- Introduction - State specific objective of study
- Disclosures - In the interest of transparency, disclose all relationships/activities/interests related to your manuscript
- All abbreviations used must be written out at first use.
- Simplify complex mathematical formulas. Avoid symbols (Greek, mathematical, etc.). E.g. Instead of IFN-ß, use IFN-beta; instead of 10², use 10^2; instead of x≥2, use x>=2.
- A maximum of 3 images can be inserted per abstract. The maximum file size and resolution is 2 MB and 300dpi per figure. Images can only be submitted in JPG or PNG format. The EAN may adjust tables or figures to fit files for final publication. Tables must be submitted as a separate graphic file. Tables and images do not affect word count.
- Abstract titles may contain a maximum of 25 words and 120 characters. Abstract text cannot exceed 250 words in total and 1500 characters per section.
- Authors must indicate preference of presentation type: oral, poster or oral, poster, or poster virtual. The Programme Committee will decide presentation type upon review.
- Presenting authors must have active MyEAN user accounts under the submitted email address. Every presenting author can present a maximum of 3 abstracts. The submission system will alert the submitter if the selected presenting author has already been assigned 3 abstracts.
- Within 1 hour after submission, the abstract submitter will receive a confirmation e-mail with a unique abstract ID. Include the abstract ID in all communication with the EAN Head Office. If you have not received a submission confirmation e-mail, email firstname.lastname@example.org. The abstract submitter is responsible for informing all authors about the stage and status of the abstract. In the submission system, Stage is the stage of submission and Status is status of abstract review.
- Should you wish to correct to an abstract already submitted, email email@example.com. Abstracts that are submitted or in review cannot be edited. After final submission deadline has passed, submitters can no longer modify or correct the abstract's content and the abstract will be published exactly as submitted.
- Once an abstract is accepted, the presenting author must register for the congress. If the presenting author, indicated at submission, does not register to the congress or does not attend the session for which (s)he has been scheduled, a penalty may incur.
- If your research has been granted any commercial or institutional support, you will be asked to list these under Disclosures in the submission process. Please prepare a one-sentence statement for this purpose.
- If you apply for a bursary or for the tournaments basic or clinical, remember to upload the necessary documents. Your application will be only considered if all documents have been submitted and reviewed.
- If your abstract has been accepted as poster presentation, you will be asked to prepare a poster in electronic format (ePoster). Guidelines will follow based on acceptance of your abstract. Presenting authors will present their posters in e-poster sessions during the congress.