Support & Assistance

EAN hybrid congress

EAN will host its annual Congress in Vienna from 25 – 28 June 2022. Furthermore, content and features of the EAN Congress 2022 will be available for participants joining virtually, including voting, polling, etc. via the Virtual Congress Platform.

Yes, the EAN Congress 2022 will be live streamed from 25 - 28 June 2022 at similar times as the congress is taking place onsite.

The on-demand content will go online the day after the session. For all participants, who have a ticket for the congress, the content will be available until 12 July 2022.

From 13 July 2022 onwards it will only be available for EAN Individual members (Fellows of EAN, Full, Corresponding, Resident & Research and Student members)

All sessions and lectures will be available on-demand in the EAN Virtual Congress Platform from 25 June – 28 July 2022 for all registered participants. The content will be available from 13 July 2022 onwards for all EAN individual members only.

To attend the online congress, you need a good internet connection, your computer/laptop, and a headset/headphones, as well as a valid registration.

EAN will have a Booth onsite and on the Virtual Congress Platform.

EAN is organising a business meeting for every EAN Scientific Panel. Further information and invitations will be provided by the Scientific Department to all Panel members as soon as possible.

A smartphone is required to access all features of the EAN congress, like voting, polling, Q&A, and evaluation (certificates).

Educational activities

Hands-on Courses (HoC) will take place in a dedicated HoC Room with workstations for smaller groups who attend in parallel by rotating to each presenter of the course. Live demonstrations with screening machines and diagnostic programmes are the core of these courses.

Participation is not included in the registration fee. Limited to 60 participants (first come-first-served basis).

If you wish to participate, tickets can be purchased during the registration process as additional sessions, or onsite (if still available) via the self-registration desk for a fee of €30.

IMPORTANT: HoC sessions are only available at the onsite congress in Vienna.

Case based Workshops (CbW) will take place in a dedicated CbW Room with workstations for smaller groups who attend in parallel by rotating to each presenter of the course.

Participation is not included in the registration fee. Limited to 60 participants (first come-first-served basis).

If you wish to participate, tickets can be purchased during the registration process as additional sessions, or onsite (if still available) via the self-registration desk for a fee of €30.

IMPORTANT: CbW sessions are only available at the onsite congress in Vienna.

These sessions (IaS) are held live and are open to all participants. Through an interactive voting system via smartphone, the opinions of colleagues will be collected, displayed and discussed immediately.

This session provides a platform for interactive learning using quiz questions. Two competing teams—a local team and an international team—will try to win the Brain Challenge by giving the correct answer to a case presentation. The audience can silently participate using an interactive voting system via smartphone. The results will be presented after each case.

Registration

All bursaries from the Virtual Congress in Vienna 2021/2020 will receive free congress participation for the EAN Congress 2022. All bursary recipients of the years 2020 and 2021 will be contacted by the EAN Head Office.

If you wish to become an EAN Individual Member and benefit from reduced registration fees, please apply for membership first, no later than May 31, 2022, and kindly await approval of your application.

You can do so conveniently within your myEAN account: myEAN account.

Please note that only those who have submitted their complete membership application no later than May 31, 2022, can benefit from the reduced congress fee for members. Everyone who applies for membership from June 1, 2022, onward must pay the full congress registration fee.

If you need help with your EAN profile please contact headoffice(at)ean.org 

If you have questions regarding your membership status, please reach out to membership(at)ean.org.  

Discount codes are only available for individual registrations and NOT for groups.

During the registration process you will be asked to enter the billing address. Since the address is different than your contact information, please select ‘alternative billing address’ and insert the information of the third party.

Please log in to your MyEAN account again and click on ‘EAN Events’, click on the tab ‘My Registration’ and select your group. Now please enter your contacts’ email addresses and add them as participants to your group.

If persons are not in our database, the button ‘invite’ will be shown next to the textbox. By clicking ‘invite’, an email invitation to create a MyEAN account will be sent out. Once the account is created, the group member is considered successfully registered.

Please log in to your MyEAN account and go to ‘EAN Events’, click on the tab ‘My Registrations’ and select the ticket for Congress 2022. In the top right corner you will see the button ‘Do Payment’ – click on the button and select your preferred payment method to complete your registration.

You need to contact your clients to obtain their MyEAN login credentials and register them individually.

Please log in to your MyEAN account and go to ‘EAN Events’, click on the tab ‘My Registrations’ and select the ticket for Congress 2022. Your registration status will be visible under ‘My Registrations’ by clicking on ‘Event participation’.

To receive the student ticket, you must have an active EAN student membership, otherwise you are charged the non-member fee.

Yes. The minimum number of people for group registrations is 5.
Please note, the maximum number of people who can register in one group is 150. If you wish to register more, simply create another separate group.

No, it is not possible to transfer individual registrations.

Additional sessions are only available for congress tickets with onsite participation. If you have selected a ticket with only virtual interaction, there are no sessions shown as there are none for virtual participation only.

The information about your participation status can be seen in your EAN Account. Go to My registration > Group registration > Event participation > Status.

  • If it is blank, you have a virtual interactive participation.
  • Otherwise, you will see ‘Pre-print’ or ‘Onsite’ which means that you are attending the EAN Congress in Vienna.

For individual participants:  

  • You will receive a separate email containing a QR code for printing your badge at the Venue.

For Group:

  • If your group leader chose ‘Pre-Print’, you will get your badge from your group leader
  • If your group leader chose 'Onsite’, you will receive a separate email containing a QR code for printing your badge at the Venue.

Be aware that some sessions might be taking place at the same time and are therefore mutually exclusive. In that case, parallel sessions will be greyed out and cannot be selected.

EBN Exam participants receive special discounts for the EAN Hybrid Congress 2022:

  • Participants with EAN membership (Full Members, Corresponding Members and RRFS) receive a 20% discount
  • Other participants will receive a 10% discount

The discount codes will be distributed by EBN administration

Please also consult the EBN website.

 

Abstract Submission

Log in to your MyEAN user account. Make sure all your contact information is up to date to ensure that you receive relevant notifications. Click on the tab "Abstracts" in the navigation bar. Begin submission by clicking the blue button "Submit Abstract".

Complete 6 steps to submit your abstract:

  1. Select event "Congress 2022"
  2. Fill in all mandatory sections of your abstract text
  3. Add maximum of 3 images, graphs, or tables if needed. Add captions and assign each to the relevant section.
  4. Add authors. Select the presenting author, bearing in mind that one presenting author can have a maximum of 3 speaking roles at the congress. Enter the email address of the presenting author. Double check the author block that all authors and their affiliations are fully correct.
  5. Confirm. Only abstracts whose presenting authors are active EAN Resident and Research Members qualify for bursary and tournament participation.
  6. Submit your abstract. Alternatively, save your abstract as a draft to edit and submit at a later point.

All abstracts must be submitted and presented in English (United Kingdom). Use UK spelling and proofread your abstract.

No, abstracts must contain new and original information, not published elsewhere prior to 25 June 2022.

A presenter can present a maximum of 3 abstracts at the congress. This cross check is only possible if the presenting author has an active MyEAN User Account. To allow for the most efficient check, and to reduce any delay in communication, the submitter is responsible for ensuring that the indicated presenter is a MyEAN User Account holder. The submission system analyses the presenting authors of all abstracts submitted, in review, or accepted. Select a different presenting author.

Submitted abstracts can no longer be edited. Until the submission deadline, you can withdraw the submitted abstract and submit a new abstract. When creating an abstract, you have the option to save it as a draft to edit and submit at a later point. Only submit an abstract if you are certain that the information entered is accurate and complete.

Your abstract text cannot exceed 250 words in total and 1500 characters per section.
Abstract titles may contain a maximum of 25 words and 120 characters.

Tables can only be inserted as graphic files (file type: PNG or JPG) in the third step of the abstract submission process. If you wish to add a table later, save your abstract as a draft at the end of the submission process and add images by clicking on the blue button "Edit Abstract" and proceed to the last step for submission.

You can upload up to 3 images. For each uploaded file, the caption and section fields are mandatory. The maximum size of all figures/tables is 10MB. The file format needs to be PNG or JPG. Images do not affect word count. Images cannot be used to add additional text to the abstract body.

Yes, check your email account for your abstract confirmation email, which includes abstract ID and further details. In all correspondence with the EAN Head Office, indicate the abstract ID to easily identify your submission.

Check that you have indeed submitted your abstract. Status should say "Submitted" and a submission time stamp is visible when you click on your abstract. Note that there may be a delay in receiving your abstract confirmation email depending on several factors. If you have not received your submission confirmation email within 24 hours, email abstracts(at)ean.org to confirm your abstract has in fact been submitted in the system. To reduce risk of error and to help identify your abstract, include all relevant information in your message (submitter’s email, abstract title, abstract ID).

At the final step of submission, you have the option to save the abstract as a "Draft". At any point prior to the submission deadline, you can edit and submit your abstract.

Only abstracts whose presenting authors are EAN Resident and Research Members qualify for bursary applications. The bursary tick box is only selectable when the selected presenting author is both an EAN RRFS Member and a MyEAN User Account holder. It is also possible for RRFS members from Algeria, Egypt, Jordan, Lebanon, Libya, Mauritania, Morocco, Nepal, Palestine, Syria, and Tunisia as well as from sub-Saharan countries belonging to the HINARI Group A and B list of countries as established by WHO to apply for bursaries. To apply, simply click the bursary. If the presenting author of an abstract is not a MyEAN User Account holder or not an active EAN RRFS member, the submitter will find the bursary checkbox automatically greyed out in the abstract submission system. For more information, click here 
 

Only abstracts whose presenting authors are EAN Resident and Research Members qualify for tournament applications. The tournament tick boxes are only selectable when the selected presenting author is both an EAN RRFS Member and a MyEAN User Account holder. This applies for both clinical and basic tournaments. The presenting author must also be the first author of the abstract submitted. If this is not the case, the abstract is disqualified from participation prior to selection. To apply, click the appropriate tick box during the online abstract submission process. For more information click here

You will receive a confirmation that your abstract after submission of the abstract which includes your abstract ID. Confirmation on acceptance/rejection including the abstract ID and presentation type as well as acceptance of bursary/tournament application will be sent before the early registration deadline. For registration deadlines, click here 

First check if your work is selected for oral, ePresentation, ePoster, or ePoster Virtual at the congress. Then you can begin preparing your presentation according to its presentation type. Presenting authors of all accepted abstracts are obliged to register for the congress. Once an abstract is accepted, the presenting author must register for the congress. Only in cases where no abstract co-authors are able to come to the congress may another presenter be indicated. For any such case, inform the EAN Congress Department at abstracts(at)ean.org as soon as possible. If a presenting author does not register for the congress or does not attend the session for which the abstract has been scheduled, a penalty may incur, prohibiting the author from presenting papers at future EAN Congresses.

The Programme Committee holds the final decision on the presentation type. If you do not want to present your work as a poster, please contact the EAN Congress Department at abstracts(at)ean.org immediately and withdraw your presentation.

General Queries: headoffice(at)ean.org

Abstract: abstracts(at)ean.org

Registration: registration(at)ean.org

Membership: membership(at)ean.org

 

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