FAQ Abstract Submission

  1. How do I create a new abstract?
    Login to your MyEAN profile. Once you have updated your contact information, click on the tab "More" and select "Abstracts" from the drop-down menu. Click on the blue "Submit Abstract" button to begin.
  2. How do I fill in an abstract?
    The system will guide you through 6 steps to complete abstract submission: Step 1: Select the event "Congress 2021". Step 2: Fill in your abstract. Step 3: Add files, if needed. Step 4: Add the abstract presenter. Step 5: Add all abstract authors. Step 6: Confirm and Save your draft. If you are ready, you can submit your abstract on the last step.
  3. Can I submit the same abstract more than once?
    No. Abstracts must contain new and original information, not published elsewhere prior to 19 June 2021.
  4. Which language do I have to use for my abstract?
    All abstracts must be submitted and presented in English. Please use UK spelling and have your abstract proofread.
  5. Why can I not choose a certain person as a presenter?
    One person can present only up to 3 abstracts. Probably the person you have chosen is already presenting 3 abstracts. Please contact the abstract presenter.
  6. My affiliation and/or that of one of my co-authors is not correct.
    Information of an author's affiliation is automatically added, if the author is on the EAN databse. If for one of your authors information is missing, please contact them to update their EAN profile and try to add them again.
  7. Is there a word/character limit?
    Abstract text must not exceed 250 words in total and 1500 characters per section. Abstract titles may contain a maximum of 25 words and 120 characters.
  8. How can I insert a table?
    Tables can only be inserted as graphic files (png, jpg, gif) in the third step of the abstract submission process. If you wish to add a table at a later time, select the Abstract in the overview and click on the blue "Edit Abstract" button to click through and edit any step if needed.
  9. I want to add another table/figure. But it does not work.
    You can upload up to 3 figures/tables. The maximum size of ALL figures/tables is 10MB. The file format needs to be png, jpg, gif. Please check the format, number and size of your files.
  10. Is there anything to take care of before logging out?
    Yes, please check your email account for your abstract confirmation message, which includes your submission number and further details.
  11. I have submitted my abstract, but not received a confirmation message. What should I do?
    Please contact abstracts(at)ean.org. We will get back to you within 48 business hours.
  12. Can I make corrections to a submitted abstract?
    Yes. If you wish to make corrections to an abstract already submitted or if you wish to submit other abstracts later, you may login again and do so. Corrections to abstracts can only be made until the abstract submission deadline. Please also note that once you edit your abstract you have to resubmit this abstract to save your changes.
  13. What do I do with abstracts that I have added to the system, but do not want to submit?
    You can either delete them or you leave them in the system as status "Draft". Please note that you will then receive reminders to submit them.
  14. How do I apply for a bursary? 
    Eligible are EAN Resident and Research Members. It is also possible for RRFS members from Algeria, Egypt, Jordan, Lebanon, Libya, Mauritania, Morocco, Nepal, Palestine, Syria and Tunisia as well as from sub-Saharan countries belonging to the HINARI Group A list of countries as established by WHO (www.who.int/hinari/eligibility/en/) to apply for bursaries. Please click the bursary checkbox during the online abstract submission process and upload the necessary document. For further information see here.
  15. How do I participate in the Tournament for Neurologists in Training? 
    Eligible are EAN Resident and Research Members. The participant has to be first author of the abstract submitted. Please click the appropriate checkbox during the online abstract submission process and upload the necessary document. For further information see here.
  16. When will I be informed if my abstract/bursary/tournament application has been accepted?
    You will receive a confirmation that your abstract is in the system right after submission of the abstract. Confirmation on acceptance/rejection and presentation type of your abstract as well as acceptance of bursary/tournament application will be sent before the early registration deadline, i.e. 07 April 2021.
  17. What do I have to do after my abstract has been accepted?
    First you have to check, if your work is selected for oral or poster presentation and then you can begin preparing your presentation for the congress. One of the abstract's co-authors must attend the congress to present it. Acceptance of the abstract implies payment of the registration fee by the presenting author. If none of the co-authors can come to the congress, another presenter can be announced. As soon as possible, inform the Abstract Team (abstracts(at)ean.org). If a presenting author does not register to the congress or does not attend the session for which (s)he has been scheduled, a penalty may incur, prohibiting the author from presenting papers at the next EAN Congress.
  18. I have chosen "oral" as presentation type, but my abstract is scheduled as a poster?
    The Programme Committee holds the final decision on the presentation type. If you do not want to present your work as a poster, please contact the Abstract Team (abstracts(at)ean.org) immediately and cancel your presentation.
  19. Who can I contact if I need any help? 
    Abstract submission: If you have questions or need further information, please contact abstracts(at)ean.org.
    Registration: registration(at)ean.org