Key dates and deadlines

Key dates and deadlines

4 September 2018

  • Deadline for submitting preliminary contracts for the allocation procedure (exhibition space, satellite symposium, 3-day satellite session, forum talk, educational grants and sponsorship items)

16 October 2018

  • Sponsor allocation meeting at Norges Varemesse, Oslo, Norway

November 2018

  • Start of open sale exhibition space

23 January 2019

  • Abstract submission deadline

February 2019

  • Technical manuals available
  • Start of meeting room bookings

20 February 2019

  • Deadline for submission of preliminary programmes of industry sponsored sessions

End of March

Exhibitor registration possible

10 April 2019

  • Early registration deadline

02 May 2019

  • Deadline for submission of final programmes of industry sponsored sessions
  • Delivery deadline for printing data of adverts in the final congress programme
  • Delivery deadline for high resolution company logos (eps or ai files) and company descriptions to be included in the congress publications

15 May 2019

  • 2nd deadline for reduced registration fee

16 May 2019

  • Submission deadline of booth plans for general approval
  • Deadline for submission of PPT slide for "today's symposium" screen, booked advertisements for on site screens, PDF invitation for mail blast to pre-registered participants
  • Deadline for submission of digital speaker's desk branding
  • Deadline for submission of bag inserts preview and any other promotion material
  • Deadline for submission of the wording printed on the front sign of the shell scheme booth (for NPOs with exchange agreement only)

29 May 2019

  • Deadline for ordering rigging services, shell scheme or other technical equipment or hostess services. 
  • Deadline for ordering LeadU (lead retrieval system) at regular rates

6 June 2019

  • Deadline for ordering exhibitor badges and working passes

14 June 2019

  • Deadline for requesting offloading slot from Merkur (Freight, clearing, loading form)

19 June 2019

  • Deadline for acceptance of international shipments and courier shipments by the advanced receiving warehouse

20 June 2019

  • Deadline for catering orders

29 June - 2 July 2019

  • 5th Congress of the European Academy of Neurology