FAQs - ean.org

Log in to your MyEAN User Account. Make sure all your information is up to date to ensure that you receive relevant notifications. Click on the tab “Abstracts” in the navigation bar and begin submission by clicking the blue button “Submit Abstract”.

Complete 6 steps to submit your abstract:

Select Event "Congress Helsinki 2024".
Fill in all mandatory sections of your abstract text.
Add a maximum of 3 images, graphs, or tables if needed. Add captions and assign each to the relevant section.
Add authors. Select the presenting author, bearing in mind that one presenting author can have a maximum of 3 speaking roles at the congress. Enter the email address of the presenting author. Double check the author block to ensure that all authors and their affiliations are correct.
Confirm. Only abstracts whose presenting authors are active EAN Resident and Research Members or Student Members qualify for the bursary and tournament participation.
Submit your abstract. Alternatively, it is possible to save your abstract as a draft to edit and submit at a later point.

All abstracts must be submitted and presented in English (UK) using accurate grammar and spelling. If you need assistance, have your abstract reviewed before submission, if possible, by a native English speaker.

There is no limit to the number of abstracts you can submit.

No, abstracts must contain new and original information, not published elsewhere prior to 29 June 2024.

Case reports will not be accepted.

A presenter can present a maximum of 3 abstracts at the congress. This cross check is only possible in our system if the presenting author has an active MyEAN User Account. To allow for the most efficient check and to reduce any delay in communication, the submitter is responsible for ensuring that the indicated presenter is a MyEAN User Account holder. The submission system analyses the presenting authors of all abstracts submitted, in review, or accepted. If the chosen abstract author is unable to present at the Congress, choose a different presenting author.

Submitted abstracts can no longer be edited. Until the submission deadline, you can withdraw the submitted abstract and submit a new abstract. When creating an abstract, you also have the option to save it as a draft to edit and submit at a later point. Only submit an abstract if you are certain that the information entered is accurate and complete.

Your abstract text cannot exceed 250 words in total and 1500 characters per section. Abstract titles may contain a maximum of 25 words and 120 characters.

Tables can only be inserted as graphic files (file type: JPG, JPEG or PNG) in the third step of the abstract submission process. If you wish to add a table later, save your abstract as a draft at the end of the submission process and add images by clicking on the blue button “Edit Abstract” and proceed to the last step for submission.

For each abstract, you can upload up to 3 images. For each uploaded file, the caption and section fields are mandatory. The maximum size of all figures/tables is 10 MB. The file format needs to be PNG or JPG. Images do not affect word count. Images cannot be used to add additional text to the abstract body.

Yes, check your email account for your abstract confirmation email, which includes abstract ID and further details. In all correspondence with the EAN Head Office, indicate the abstract ID to easily identify your submission.

Only submitters will be notified of abstract acceptance/rejection. Submitters are responsible to relay this information to the abstract authors.

Check that you have indeed submitted your abstract via your MyEAN User Account and monitor your spam folder to ensure that future messages from EAN are not flagged as spam. Status should say "Submitted" and a submission time stamp is visible when you click on your abstract. Note that there may be a delay in receiving your abstract confirmation email. If you have not received your submission confirmation email within 24 hours, email abstracts(at)ean.org to confirm your abstract submission in the system. To reduce errors and miscommunication and to help identify your abstract, include the submitter’s email, abstract title and abstract ID (A-##-#####) in your message.

At the final step of submission, you have the option to save the abstract as a "Draft". At any point prior to the submission deadline, you can edit and submit your abstract.

Abstract withdrawal from the online database is possible at all times prior to notification of acceptance/rejection. If you wish to withdraw your abstract after it has been accepted into the EAN congress programme, send an email to abstracts(at)ean.org stating the reason as soon as possible. Additionally, you can withdraw your abstract from the Abstract Book by 16 March 2024 at the latest.

To apply, simply tick the bursary box. Only abstracts whose presenting authors are EAN Resident and Research Members (RRFS) or Student Members qualify for bursary applications.

RRFS and Student Members from Algeria, Egypt, Jordan, Lebanon, Libya, Mauritania, Morocco, Nepal, Palestine, Syria, and Tunisia, as well as from sub-Saharan countries belonging to the HINARI Group A and B list of countries as established by WHO can apply for bursaries.

If the presenting author of an abstract is not an active EAN RRFS or Student Member, the submitter will find the bursary check box automatically greyed out in the abstract submission system. For more information, click here.

To apply, tick either the Tournament Basic or Tournament Clinical check box at the time of abstract submission. Only abstracts whose presenting authors are EAN Resident and Research Members (RRFS) or Student Members qualify for tournament applications.

The presenting author must also be the first author of the abstract submitted. If this is not the case, the abstract is disqualified from participation prior to selection. For more information, click here.

You will receive a confirmation email of your abstract after submission of the abstract, which includes your abstract ID. Confirmation on acceptance or rejection including the abstract ID and presentation type, as well as acceptance of bursary or tournament application will be sent before the early registration deadline (24 April).

Possible reasons for rejection may include:

your abstract does not contain enough or new data
it is only a single case report
you or your group submitted more than one abstract on a very similar topic that has been accepted for this year's congress
the abstract was not presented in a way that was understandable to the reviewer(s). The Programme Committee recommends having a clear structure, and that you always have your abstract proofread by a colleague unfamiliar with the work to check for clarity and use of language before submission.

First, check if your work is selected for an oral presentation, ePresentation, ePoster, or ePoster Virtual at the congress. Then, you can begin preparing your presentation and the presenting author can register to the congress according to its presentation type. Only in cases where no abstract co-authors can come to the congress, please notify EAN Congress Department as soon as possible at abstracts(at)ean.org, informing about the new presenter.

If a presenting author does not register for the congress or does not attend the session for which the abstract has been scheduled, a penalty may be incurred, risking the omission of your accepted abstract from the Congress Programme and prohibiting the author from presenting papers at future EAN Congresses.

The Programme Committee holds the final decision on the presentation type. If you do not want to present your work in the accepted format, please contact the EAN Congress Department at abstracts(at)ean.org immediately to withdraw your presentation.