General Information

Presenting your work at Europe’s biggest forum for neurology has always been a thrill and we would like to invite everyone to submit an abstract to get the chance to present it in various ePoster and ePresentation sessions and/or an Oral Session.

The abstract submission deadline is 19 January 2024.

Please visit Public Submission Instructions for more information.

Onsite access to all scientific and networking events is only possible with the congress badge. All participants are requested to wear their name badge throughout the congress.
If you forget your badge, we can reprint it for a deposit in the amount of paid congress registration fee. Refund will be made when both badges are shown and one of them returned at the registration help desk.

Virtual access to the Congress Platform is accessible by logging in to your MyEAN at www.eanvirtualcongress.org. No badge is required for virtual participation.

Scanning of badges: Participants are not obliged to allow exhibitors to scan their badge in the exhibition area or when entering an industry symposium. Participants must show their badge for proof of access rights but are not required to let someone scan it. By allowing a company to scan your badge, you acknowledge that your registration details will be forwarded to the exhibitor.

Green print - The print materials of this congress have been printed on paper that is PEFC approved. PEFC is an organisation that certifies paper manufacturers who keep to sustainable forest management criteria.

Reducing print - The printed programme has been replaced with the Pocket Programme available for all onsite congress participants.

Furthermore, we are working on sustainable onsite constructions made of cardboard, reducing the amount of printed material (e.g. bag inserts) and incenting invited speakers of EAN to travel by train to the event. The complete programme can be found online in the Virtual Congress Platform where you can create your individual schedule. We are also trying to use only recyclable tableware. We kindly invite participants to bring their own refillable water bottles or on the go coffee cups with them to save resources.

Offset your carbon footprint - you can contribute to our ecological efforts by offsetting the carbon footprint of your travels to Vienna. A carbon offset represents a reduction in emissions somewhere else. You can learn more and offset your carbon footprint at: www.carbonfund.org.

Find more information here. We are doing our best and there is still much to learn. We will be happy to hear your ideas; please do not hesitate to write to us at headoffice(at)ean.org.

Aiming to support families and parents attending the EAN Congress 2024, EAN provides a childcare service to all registered participants. More information will be provided in due time.

To register your child(ren), please book this service while registering for the congress or using the upgrade feature in your MyEAN account. Please follow the description provided during the registration process and submit the form.

Nursing Area in Junior Suite

There is a dedicated area in the Junior Suite for nursing in privacy for parents with infants. This area will be equipped with a chair and sectioned off for privacy for those who seek this. We welcome any new parent to use this area, away from the business of the general congress area. 

The average temperature in Helsinki in July is 14°-22° Celsius. The weather is usually mild with gentle wind, which makes Helsinki the perfect goal to shortly escape the heat in the rest of Europe.

A cloakroom is in the registration area and is open during the registration secretariat opening hours. The cloakroom service is free of charge.

Informal for all occasions. It is recommended to wear clothing adapting to the Finnish summer.

Like every year, EAN provides congress bags for you. For sustainable reasons, we kindly ask our individual participants as well as group leaders to decide if they want to have a congress bag during the registration process.

Congress bags will be made from sustainable resources. Take a memory with you and pick up your bag in the main entrance hall of the congress!

Messukeskus
Expo Plaza Main Entrance
Messuaukio 1, 00520 Helsinki
Finland

https://messukeskus.com/

The EAN Congress 2024 takes place at the Messukeskus located in the city of Helsinki, only a few minutes away from the city centre by train.

From Helsinki-Vantaa Airport (HEL), there are two options to get to the congress venue:

• By train. Take either the I or P trains which run every 10 minutes. The trip from the airport to the congress venue (Pasila Railway Station) takes about 30 minutes.
• By taxi. You will need only 15-20 minutes to get to the congress venue from the airport. It’s possible for taxis to drive to the entrance.

Please also see the Public Transport section below.

The official currency in Finland is the Euro (EUR). All major credit cards are accepted in most places in Finland. In Helsinki, there are 24-hour ATM machines which are widely available and accept debit and credit cards. Although some ATM machines may not charge any fee, your bank may do so.

Banks are normally open on weekdays between 10:00-16:30.

At the 10th EAN Congress in Helsinki, Euro (€) is accepted. EAN does not accept cash payments onsite. Only credit card and PayPal payments are accepted onsite.

"900,000,000 brains - 45,000 members - 47 countries - one community!"

Location: Main Entrance Hall

• Saturday, 29 June 2024: 08:00-18:30
• Sunday, 30 June 2024: 08:30-18:00
• Monday, 1 July 2024: 08:00-18:00
• Tuesday, 2 July 2024: 08:00-15:30

Visit the EAN Booth and its 4 different areas (HOME, MEET, LEARN and RESEARCH) to find out more about the European Academy of Neurology, your home of neurology, and its aims and missions:

HOME
Relax on our sofas and feel at HOME. Learn everything about EAN and the benefits of being valuable part of Europe's largest community of neurologists. Get all the information on our different membership programmes and meet the people behind EAN including the EAN Board as well as the EAN Head Office. Get updates on MyEAN and our activities on social media platforms. Send EAN Congress postcards to your family, friends and/or colleagues at home. Just drop them in the mailbox. EAN will provide the stamp and mail it for you! Join us and become a member of our community!

Don’t forget to visit the RRFS desk to get first-hand information for neurologists in training.

LEARN

When visiting the LEARN area, you can find all educational aspects that underpin the EAN vision and aim to define the standard skills of a European neurologist and to provide as much education to European neurologists as needed.

Here, you can learn about what EAN has to offer from study programmes outside the EAN congress (EAN Schools & Regional Teaching Event) to grants that support projects in other European Neurological Departments (EAN Fellowships) as well as Mentoring and Leadership in Neurology.

Come by and visit the eanCampus, the innovative eLearning platform from EAN. eanCampus content is available for users at all experience levels and in all 29 EAN scientific topics. EAN members are invited to explore the entirety of the platform with access to over 1,000 congress presentations, unique case studies, guidelines, podcasts, interactive modules and more!

In case you are attending virtually, make sure you visit the LEARN booth in the virtual congress platform to gather all information.

RESEARCH
Get all the information on EAN guideline production and the Scientific Panels. Not only can you be informed about panel membership here, but you can also learn about what these panels do and plan to do in the future. Grab your copy of the European Journal of Neurology and make yourself familiar with other great publications.

MEET
MEET your colleagues in a relaxed setting! Visit this area already in the morning for a cup of coffee and a chat among colleagues from all over Europe and the world. Seize the opportunity for quick casual business meetings. Coffee will be served in the mornings and evenings. Challenge yourself with the tricky EAN "hot wire" game. Also, you can pick up a printout of our #EAN2024 picture posted on social media. 

Just stop by to hang out and to find out about our next congress destinations. The latest information on the EAN Congress 2025 in Seville will be also available there.

Just like most European countries, Finland uses the 230 Volt/50 Hz system and two-pin continental plugs.

If you visit from the UK, Ireland, Australia, or Switzerland or if your country uses voltage between 220-240, make sure you bring a plug adaptor. If you are travelling from a country which uses the voltage ranging of 100-127V like the USA, Canada and a large part of South America, please bring a voltage converter with you.

Power converters can be borrowed at some hotels. 

In case of emergency, call 112.
This one number is for police, paramedics, firefighters and social services.

IMPORTANT: All congress participants who are attending the onsite congress are asked to bring their smartphone, headphones and/or tablet with them to participate in ePoster & ePresentation sessions.

ePoster and ePresentation sessions are held in the ePoster area located in the exhibition and will not be livestreamed nor recorded. ePosters and ePresentations will, however, be available online and will include a narration of the presenting author. 

An extensive exhibition is held concurrently with the congress.
Exhibition opening hours are:

• Saturday, 29 June 2024: 9:30 - 17:30
• Sunday, 30 June 2024: 9:30 - 17:30
• Monday, 1 July 2024: 9:30 - 17:30
• Tuesday, 2 July 2024: 9:30 - 13:30

Accompanying children over the age of 1 year are not allowed to access the exhibition area due to the Pharma Codex. Thank you for your understanding.

Please be advised that photographs and video recordings may be taken at the 10th EAN Congress. By participating in the congress, you consent to the publication, release, exhibition and/or reproduction of such photos to be used on the EAN website, EAN news blogs ‘EAN pages’ and other social media platforms.

The congress organisers cannot accept liability for personal accidents or loss of or damage to private property of participants, either during or indirectly arising from the 9th Congress of the European Academy of Neurology.
It is recommended that all participants are covered by personal travel insurance for their trip.

As a medical organisation, health is very important to the European Academy of Neurology.
Not only do we place importance on the health of patients but also that of our participants’ brains and bodies as well as of our general environment.

For further information, visit Healthy Event.

The congress organisers cannot accept liability for personal accidents or loss of or damage to private property of participants, either during or indirectly arising from the 10th Congress of the European Academy of Neurology.

It is recommended that all participants are covered by personal travel insurance for their trip.

The official language of the congress is English. No simultaneous translation will be provided.

Please reach out to the congress registration help desk during the congress. After the congress, please contact headoffice(at)ean.org.

Light lunch and coffee breaks are included in the onsite registration fee and will be served in the exhibition area.

The faculty of the congress can be contacted via the Virtual Congress Platform.

Please go to the congress registration help desk if you seek medical assistance.

There will be mobile charging stations which all participants can use all over the venue. It is recommended that participants bring a power charger to the congress.

Important: All congress participants attending the onsite congress are asked to bring their smartphone and/or tablet with them to participate in all interactive activities such as voting, Q&A sessions and evaluations.

We kindly ask that mobile phones are on mute during all sessions.

Like our previous congresses, the Congress Programme and the Abstract Book are available online only. A printed Pocket Programme can be picked up onsite.

Please be advised that pets are not permitted within the Congress Venue, with the exception of certified assisting animals.

While we appreciate the companionship pets provide, this policy ensures the comfort and safety of all participants.

The Pocket Programme contains an overview of the Congress Programme and EAN activities. It also includes a floor plan, which might help you navigate your ways in the congress venue. You can pick up a Pocket Programme at the EAN booth and in the registration area.

A place of silence and contemplation in the hustle and bustle of the congress. This room is open to members of all religions and worldviews. For additional information and onsite location, please visit the registration area.

A media room with wireless internet access is available to registered journalists. The press room is located in the Congress venue. 

To receive a press badge, media representatives must contact press(at)ean.org and provide respective license. For any other press related questions, please contact press(at)ean.org.

As a rule, filming and photography are not permitted in congress sessions and in the exhibition hall.

If you stay in any part of Helsinki and want to find your way to our congress venue, we recommend using Google Maps (or other similar applications) and typing ‘Messukeskus’ in the search bar. 

The official address of this year’s congress venue is:

Messukeskus
Expo Plaza Main Entrance
Messuaukio 1, 00520 Helsinki, Finland

Messukeskus is located right next to Pasila Railway Station. For those who use public transport, we suggest the following options to get to the venue: 

Train: From the Helsinki Central Railway Station ‘Helsingin päärautatieasema’, take any local or long-distance train such as the A, E, I, P, and R trains (except Allegro trains) and get off at the next station ‘Pasila’ which takes only 4 minutes. From Pasila Railway Station, take a 6-minute/300-metre walk to the congress venue.

Public bus: From the stop ‘Rautatientori’ situated at the Helsinki Central Railway Station, you can take bus number 23 to ‘Pasilan asema’ and take a 6-minute walk to the congress venue or busses number 64, 66, 67, 611 to ‘Velodrom’ or ‘Pyöräilystadion’ and then take a walk to the congress venue.

Tram: If you are coming from Helsinki city centre, you can take tram number 7 in the direction of ‘Länsi-Pasil’ or tram number 9 in the direction of ‘Pasila/Böle’ and get off at the station

Please visit https://www.hsl.fi/en for information regarding public transport and schedules.

There are various session formats offered at the EAN Congress which are categorised into educational and scientific programmes.
Please visit Session Descriptions.

Smoking is prohibited at all times in the meeting halls, the exhibition hall and restrooms. Your compliance is very much appreciated.

All speakers are requested to upload their presentations (PowerPoint only) via the Virtual Speaker Service Center. An upload link is sent to the speaker’s email address as indicated in the corresponding MyEAN account. If you cannot find your upload link, please contact abstracts(at)ean.org.

There is a possibility to upload the presentation via a USB stick at the Speakers’ Service Centre (SSC) at least four hours prior to the scheduled session. The SSC is located in the congress venue. There, speakers have the opportunity to check their presentations on desktop devices.

Please check the Congress Programme for the schedules of Teaching Courses (TCs). Teaching Courses are available free of charge for all registered participants.

Finland is in the Eastern European Time (EET) during winter as standard time and the Eastern European Summer Time (EEST) during the summer.

Visa regulations depend on your nationality. Please contact your local consulate or embassy for official instructions on the specific visa regulations and application procedures that apply to you.

If a visa letter is required for your visa application, please log in into your MyEAN account and go to ‘Events’ and ‘My Registrations’. Then, click on this year’s congress. On the next page, there is a button for a visa letter in the top right corner.

The visa letter can only be requested once through the MyEAN platform; please make sure that all information is correct! Also note that a visa letter can be requested upon paid onsite registration.

EAN provides complimentary wi-fi in the registration area, the exhibition hall and session rooms.