General Information

Abstracts

Presenting your work at Europe’s biggest forum for neurology has always been a thrill and we invite everyone to submit an abstract to get the chance to present it in various ePoster/ePresentation or in an Oral Session. 
Please visit the public-submission-instructions to find further information about submitting an abstract.

App | Virtual Congress Platform

IMPORTANT: All congress participants who are attending the onsite congress are asked to bring their smartphone and/or tablet with them to participate in all features such as interactive voting, Q&A and evaluations. 

On demand content: The entire congress including all sessions, ePoster, ePresentations, industry sessions and the virtual exhibition is available for all congress participants (virtual and onsite) from 30 June 2022 (not all content) throughout the congress until 18 July 2022 via the Virtual Congress Platform www.eanvirtualcongress.org or the Virtual Congress App – after this period the platform and content (excluding the virtual exhibition) is available for EAN members. Check that your battery is loaded as mobile charging stations (also see below) are limited!

Badges

Onsite access to all scientific and networking events will only be possible with your personal badge. All participants are requested to wear their name badge throughout the congress.
If you forget your badge, we can reprint it for a deposit in the amount of the Congress Registration as booked. Refund will be made when both badges will be shown and one returned at the registration desk.
Virtual access to the Conress Platform is possible by login with your MyEAN credentials at www.eanvirtualcongress.org. No badge is required for virtual participation.

Scanning of badges: Participants are not obliged to allow exhibitors to scan their badge in the exhibition area or when entering an industry symposium. Participants must show their badge for proof of access rights, but do not need to let someone scan it. With allowing a company to scan, you acknowledge that your registration details will be forwarded to the exhibitor.

Caring for the environment

Green print - The print materials of this congress have been printed on paper that is PEFC approved. PEFC is an organisation that certifies paper manufacturers who keep to sustainable forest management criteria.

Reducing print - The printed programme has been replaced with the Pocket Programme available for all onsite congress participants.

Furthermore, we are working on sustainable onsite constructions made of cardboard, reducing the amount of printed material (e.g. bag inserts) and incenting invited speakers of EAN to travel by train to the event. The complete programme can be found online in the Virtual Congress Platform where you can create your individual schedule. We are also trying to use only recyclable tableware. We kindly invite participants to bring their own refillable water bottles or on the go coffee cups with them to save resources.

Offset your carbon footprint - you can contribute to our ecological efforts by offsetting the carbon footprint of your travels to Vienna. A carbon offset represents a reduction in emissions somewhere else. You can learn more and offset your carbon footprint at: www.carbonfund.org.

FInd more information here. We are doing our best and there is still much to learn. We will be happy to hear your ideas; please do not hesitate to write to us at headoffice(at)ean.org.

Children at EAN Congress 2023 / EAN Juniorsuite

Aiming to support families and parents attending the EAN Congress 2023, EAN will provide a childcare service to all registered participants. More information will be provided in due time.

To register your child(ren), please book this service while registering for the congress or using the ugrade feature in your MyEAN account. Please follow the description provided during the registration process and submit the forms as provided.

Certificates

Information about Certificates will follow soon.

Climate

The average temperature in Budapest in July is 17° - 28° Celsius.

Cloakroom

A cloakroom is in the registration area and is open during the registration secretariat opening hours. The cloakroom service is free of charge.

Clothing

Informal for all occasions. It is recommended to wear clothing adapted to the heat.

Congress Bags

As each year, EAN will provide congress bags for you.For sustainable reasons we kindly ask our individual participants as well as group leaders to decide if they want to have Congress Bags during the Registration Process.

Congress bags will be made out of sustainable resources. Take a memory with you and pick up your bag in the main entrance hall of the congress!

Congress Venue

HUNGEXPO
Albertirsai út 10
1101 Budapest
Hungary
https://hungexpo.hu/en/

The 9th Congress of the European Academy of Neurology takes place at the Hungexpo – which is located in the city of Budapest, only a few minutes away from the city centre by public transport. 
At worst, the journey takes around 45 minutes to 1 hour, and at best you can be at your hotel within 30 minutes.
There is a range of Budapest airport to city centre transport options to suit all budgets, from the super cheap and efficient 100E bus, through to the more luxurious private transfer options.
The 100E services Budapest airport terminal 2 with three separate city centre stops:
•    Kalvin Square, 
•    Astoria, and 
•    Deak and return.
All stops are located in the city, close to many hotels in the inner-city.
The bus E100 runs daily, every 20 minutes from 5 am - 1:20 am, and takes around 45 mins to get from the airport to the city centre. (as of 14.9.2022)

Please also see the public transport section below.

Currency and Banks

The official currency Hungary is the Hungarian Forint. Shortened as Ft. or HUF.
At the 9th EAN Congress in Budapest Euro (€) is accepted and EAN is not accepting cash payments onsite (only credit card and Paypal payments are accepted onsite)
In especially big stores, restaurants and certain taxi provider card payment is possible.
There are many ATMs in Budapest, so you do not need to worry about that. Kindly consider that withdrawals from an ATM in Budapest may result in additional fees.

EAN Booth - Your Home of neurology

"900,000,000 brains - 45,000 members - 47 countries - one community!"

Location: Main Entrance Hall

  • Saturday, 1 July 2023: 08:00-18:30
  • Sunday, 2 July 2023: 08:30-18:00
  • Monday, 3 July 2023: 08:00-18:00
  • Tuesday, 4 July 2023: 08:00-15:30

Visit the EAN Booth and its 4 different areas (HOME, MEET, LEARN and RESEARCH) and find out more about the European Academy of Neurology, your home of neurology, and its aims and missions:

HOME
Relax on our sofas and feel at HOME. Learn everything about EAN and the benefits of being a valuable part of Europe's largest community of neurologists. Get all information on our different membership programmes, meet the people behind EAN, the EAN Board as well as the EAN Head Office. Get information on MyEAN and our activities on social networks. EAN Congress postcards can be mailed - just drop them in the mailbox, EAN will provide the stamp and mail it for you! Join us and become a member of our community!

LEARN
When visiting the LEARN area, you can find all educational aspects that underpin the EAN vision to be the Home of Neurology and advance high-quality patient care. From study programmes outside the EAN congress or grants to support projects in other European neurological departments or online learning possibilities. 
Please visit the RRFS desk to get first-hand information for neurologists in training.

RESEARCH
Get all the information on EAN guideline production and the Scientific Panels - not only on panel membership but also what these panels do and plan to do in the future. Grab your copy of the European Journal of Neurology and make yourself familiar with other great publications.

MEET
Visit this area already in the morning for a cup of coffee and a chat among colleagues from all over Europe and the world and seize the opportunity for quick casual business meetings. 
MEET your colleagues in a relaxed setting! Coffee will be served in the mornings and evenings - stop by to hang out and get to know our next congress destinations. Come by and pick-up a paper printout of our #EAN2023 picture posted on social media. 
Latest information on the 2024 EAN Congress in Helsinki will also be made available. During coffee and lunch breaks, challenge yourself with the tricky EAN "hot wire" game. 

Electricity

Hungary uses the 230 Volt/50 Hz system and two-pin continental plugs – the same as most other European countries.
Electric appliances use continental-style two-pin plugs. Power converters can be borrowed at some hotels. 
If you visit from the UK, Ireland, Australia or Switzerland, you need to bring a plug adaptor. C and F type plugs generally fit on Hungarian electricity sockets.
The USA, Canada and a large part of South America have the different 110-127 Volt system, which means many devices from there can only be connected in Hungary using a transformer.

Emergency Phone Numbers

In case of an emergency there are four different phone numbers you should know.

  • International Emergency Number: Tel 112
  • Fire and major accidents: Tel 105
  • Police: Tel 107
  • Ambulance: Tel 104

ePoster & ePresentation Sessions

ePoster and ePresentation sessions are held in the eposter area located in the exhibition and will not be livestreamed or recorded. 
ePosters and ePresentations will also be available online and will include a narration of the presenting author. 

Exhibition

An extensive exhibition will be held concurrently with the congress.
Exhibition opening hours are:

  • Saturday, 1 July 2023: 9:30 - 17:30h
  • Sunday, 2 July 2023: 9:30 - 17:30h
  • Monday, 3 July 2023: 9:30 - 17:30h
  • Tuesday, 4 July 2023: 9:30 - 13:30h

Accompanying children over the age of 1 year are not allowed to access the exhibition area due to the Pharma Codex. Thank you for your understanding.

Film and photos

Please be advised that photographs and video recordings may be taken at the 9th EAN Congress. By participating in the congress, you consent to the publication, release, exhibition and/or reproduction of such photos to be used for the EAN website, EAN newsblog "EAN pages" and on social media.

Insurance and Liability

The congress organisers cannot accept liability for personal accidents or loss of or damage to private property of participants, either during or indirectly arising from the 9th Congress of the European Academy of Neurology.
It is recommended that all participants are covered by personal travel insurance for their trip.

Healthy Event

As a medical organisation, health is very important to the European Academy of Neurology.
Not only the health of patients, but that of our participants’ brains and bodies and of our general environment.
Click here for further information: Healthy event

Language

The official language of the congress is English. No simultaneous translation will be provided.

Lost and Found

Please reach out to the congress registration help desk during the congress. After the congress, please contact headoffice(at)ean.org.

Lunch and Coffee Breaks

Light lunch and coffee breaks are included in the onsite registration fee and will be served in the exhibition area.

Mail/Messages

The faculty of the congress can be contacted via the Virtual Congress Platform.

Medical Assistance

Please apply to the congress registration help desk.

Mobile Charging Station

Mobile charging stations will be placed all over the venue available to all congress participants. It is recommended to bring a power charger with you to the Congress.

Mobile Phones/Smartphones

Important: All congress participants who are attending the onsite congress are asked to bring their smartphone and/or tablet with them to participate in all features such as interactive voting, Q&A and evaluations.

Please note that mobile phones must be muted during all sessions.

Paperless Congress

As in previous years, the Congress Programme and the Abstract Book will be available online only. A printed Pocket Programme will be available onsite.

Pocket Programme

The Pocket-Programme will give an overview of the Congress Programme, EAN activities and includes a floorplan, which is very useful to navigate onsite. 
Pocket Programmes are available at the EAN booth and in the registration area.

Press and Press Room

A media room with wireless internet access is available to registered journalists.
The press room is located in the venue. 

To receive a press badge, media representatives must contact press(at)ean.org and apply with the respective accreditation. For any other press related questions please also contact press(at)ean.org

As a rule, filming and photographing is not permitted in congress sessions and in the exhibition.

Public transportation 

If you stay in any part of Budapest and want to find your way to the HUNGEXPO, we  recommend  using  Google  Maps  (or  other  similar  applications, like Waze) and typing " Hungexpo "  into  the  search  field. 
Hungexpo official address is the following:

HUNGEXPO
Budapest Congress and Exhibition Center
H-1101 Budapest Albertirsai út 10.

For  those  who  use  public  transport  we  suggest  the  following  three  options  to  get  to  the  Venue : 

Tram No. 37 or 37A: This tram starts from Blaha Lujza  tér  (in the  centre  of downtown Budapest) and takes 15-20 minutes to the venue. You have to get off the  tram at  the " Kőbánya  Felső" stop, pass through the railway subway, and on the left side, you will see the tall building of C pavilion , which is the main entrance for the EAN Congress 2023.

Metro and public buses of BKK: In this case, you take metro line 2 (Red line) into the direction of  Örs  Vezér Tere Metro station and get off at “ Pillangó  utca ” . Bus No. 10 passes on a circle from  Örs  Vezér Tere metro station around the HUNGEXPO area and stops at each gate. Bus No. 10 schedule may change in the meantime but there is a possibility to order extra private shuttle busses dedicated to the event days.

Hungarian Railways (MÁV):  Keleti  Pályaudvar  ( East  Railway  Station ) is  the  station  where  you  can  take  trains  to  the  Venue . The first stop is the „ Kőbánya  Felső"  railway  station ,  where  you  have  to  get  off . Here the way to  the  congress venue  is  the  same  as  with  the tram.

Please note that in each case, the  departing  station  is  on  metro line.
It means that if you get  to  this  line,  you  will  find  one  of  the  three ways mentioned  above to the Hungexpo area.
Attendees also use electric rollers (e.g. Tier app.) to get to the venue from the city centre.
 

Session Descriptions

There are various session formats at EAN Congresses divided in educational and scientific Congress Programme! Please visit Session Descriptions

Smoking policy

Smoking is prohibited at all times in the meeting halls, exhibit halls and restrooms. Your compliance is appreciated.

Speakers' Service Center (SSC)

All speakers are requested to hand in their presentations (PowerPoint only) online via the Virtual Speaker Service Center. Upload links are sent out to the email address used for the MyEAN account of the speakers. If you cannot find your upload link, please contact Budapest2023(at)ean.org.
There are possibilities to upload presentations via a USB compatible memory stick at the Speakers’ Service Centre (SSC) at least four hours before the beginning of the session. The Speaker Service Center is located on level 1 of hall C in the congress venue.
Speakers will have the opportunity to check their presentations on desktop devices available in the SSC.

Teaching Courses

Please check the Congress Programme for the scheduling of Teaching Courses. As in 2022, Teaching Courses will be available free of charge for all registered participants.

Time Zone

Hungary is in the Central European Timezone (CET).

Visa Regulations

Visa regulations depend on your nationality and country of origin. Please contact your local consulate or embassy for official instructions on the specific visa regulations and application procedures that apply to you.
If you are required to request a visa letter, please log in into your MyEAN account and go to your event participation (EAN Events à My Registration) and click on the button ‘Request Visa Letter’. The Visa Letter can only be requested once through the MyEAN platform; please make sure that all information is correct!
Please be aware that the onsite registration must be completed and paid to request a Visa Letter.

WIFI

Wi-Fi will be available free of charge in the registration and exhibition area as well as in session rooms.

SSID Name: EAN2023_Wifi
Password: Ean2023!