Meeting Room

Thank you for your interest in booking business meeting room(s) at the 9^th Congress of the European Academy of Neurology in Budapest from 1-4 July 2023.
We are happy to assist you in managing your meeting room(s) and will answer all major questions that may arise during the planning. If you need further assistance, our team will support you in your preparation for the EAN Congress 2023. We look forward to working closely with you over the upcoming months to a successful EAN Congress 2023.

Important Dates and Deadlines

Observation of the deadlines guarantees the best possible service by all contractors involved and avoids surcharges.
To ensure a successful participation at the EAN Congress 2023, we will not be able to deviate from these deadlines.

6 June 2023

Deadline final order of additional technical services/ items and catering

Availability & Opening Hours

There is a limited availability of Meeting Rooms for the Industry at the 8th Congress of the European Academy of Neurology.

Meeting rooms are available from Saturday, 1 July 2023 to Tuesday, 4 July 2023.
All meeting rooms can be used from 08:00 to 20:00 h on 1-3 July and from 08:00 to 16:30 h on July 4th.

All Meeting room requests received after the 5th of February are handled on a first-come, first-served basis.

Allocation of Meeting Rooms

Meeting rooms will be allocated according to the committed sponsorship and exhibition amount at the EAN Congress 2023. Unfortunately, it is not possible to fulfil all our partners’ needs, but please be assured that the allocation will be made very carefully. Thank you for your understanding.

Terms of Use and General Information

Predominantly all provided meeting rooms are meant to be used for internal meetings and small closed meetings like staff briefings, meetings with associated professionals such as speakers or investigators.

Consequently, activities such as 'Meet the Professor' or 'Meet the expert'-type events, scientific presentations, educational events, or any activity that would detract from the EAN scientific program or compete with other approved sponsored activities, are expressly forbidden in these rooms. Furthermore, please note that commercial and product presentations are not allowed.

All meetings must be invitation-only and must not be promoted in any form prior or during the Congress. The maximum number of participants is limited to 20 attendees but may vary depending on room size and purpose of demand.

It is permitted to build up one rollup with logo and meeting room number in front of the meeting room.

General rules and regulations

Please download our Rules and Regulations here and read them carefully.

General rules and regulations

Important Addresses

Please contact the following people as necessary for your queries.

Meeting Rooms
European Academy of Neurology
Antonia Boesch
+43 1 402 77 55 514
meetingroom(at)ean.org

Meeting Room services @ Hungexpo
LIST_HEX-EAN2023(at)hungexpo.hu

IT Equipment and Internet and AV for Meeting Rooms
Sándor Szatmári / +36 30 642 1457

Catering (exclusive provider)
Péter Kassai / +36 30 642 1352

Hostesses
Orsolya Vizi / +36-30-676-8555

Meeting Room Services @ Expo Hotel
event(at)mellowmoodhotels.com
Mr. Daniel Hasitz / +36 20 776 2227

Meeting Room

Meeting Room Request form