How to apply

Deadline of application
August 31, 2022

Important note: Notifications will be sent by the end of November 2022, and successful fellowship are valid retroactively from September 1, 2022, if their stay in the hosting department started earlier.
Completed forms and all required documents must be sent electronically to Mrs. Julia Mayer fellowship(at)

Hand-written or faxed applications will not be considered.

All application documents must be submitted by the deadline by email. Applicants are advised to keep a record of sending and request a read receipt. Original documents and/or fresh copies may be requested where felt necessary, so must be retained by the applicant until notified of the outcome of their application.

Application Material

TIPP: Applicants and hosts are expected to have consulted and worked together on any application to maximise the likelihood of success.

Host department Interview Form:
This form can be used as a guidance for the host/mentor, and will not to be used as scoring item for EAN when reviewing the fellowships.
Interview Form 

Useful tips

Start Early: Check program websites for deadlines and requirements for the application process. 

Contact the program you are interested in, find out more if you have questions related to your possible application. 

Think about your career goals: Why a fellowship? What kind of fellowship? How long can you be on leave from your current residency programme? What specialty are you really interested in, and want to learn more that is relevant for your future?

Get Informed: Consider the job market of your specialty, in your country and abroad, talk to other applicants or previous fellows, speak to your mentors (very important!), obtain input from professors. Where is the field going and where will it be when you are done training.

Draft a personal timeline: Create a timeline of when to submit applications and prepare for interviews with possible host departments.

Check your membership status: Apply for EAN membership (RRFS or full member) if you are no member yet. 

Organise your application: Prepare your CV (EAN CV form), necessary certificates with all dates, necessary forms and documents (e.g. letters, see below) for the fellowship you are interested in. Use your university address rather than personal email, if possible.

Prepare your project: Receive information if the selected host department is the perfect place to go for your project. How can they support you. Indicate if this project is part of your PhD theses, if the timeframe you need is longer, and the requested grant is just a part of it.

Recommendation Letters: Obtain strong letters that are well-written, and which inform the fellowship selection committee about your professional and personal skills. 

Keep in Contact: if you have not received a note of reception for the fellowship documents, or heard anything in the given timeframe, you may check to see if your documents have arrived, or something was missing.